Archive for the ‘Email’ Category

Parents’ right to privacy

Saturday, July 2nd, 2011

Can you answer this question?

  • Can a school’s administration share the parents’ email addresses with its teachers?

The assumption is, of course, that the teachers want to contact the parents re the students’ education, and not for selling them encyclopedias.

I guess the answer depends on where you live.

In Spain there is a law from 1999 called Protección de Datos de Carácter Personal.

Some excerpts:

From article 11:

1. Los datos de carácter personal objeto del tratamiento sólo podrán ser comunicados a un tercero para el cumplimiento de fines directamente relacionados con las funciones legítimas del cedente y del cesionario con el previo consentimiento del interesado.

2. El consentimiento exigido en el apartado anterior no será preciso:

… b) Cuando se trate de datos recogidos de fuentes accesibles al público. …

From article 12:

1. No se considerará comunicación de datos el acceso de un tercero a los datos cuando dicho acceso sea necesario para la prestación de un servicio al responsable del tratamiento.

I am not a lawyer, neither totally proficient in Spanish (and less so in legal Spanish), but this is what I conclude:

“The teachers can receive the email addresses of parents if they are needed for them to do their job.”

If that interpretation is correct, one may go on to discuss who decides if emails are necessary or not for a teacher to do his job.

Please post your view on this in a comment below.

Bad email etiquette

Thursday, June 18th, 2009

bcc1

The above email shows bad etiquette. It is sent to several people, which is OK, but their email addresses are all displayed, which is not OK. (I have added blur so not to make them even more public). Someone can easily use the email list to send spam to everyone on it.

The proper way is to create a contact group in your email program and then put that group in the Bcc field. Why not in the To field? If it is, all the addresses will be revealed.

What do you put in the To field, then? The best would be to have each individual recipient appear, as here:

bcc2

How that is done I don’t know, but I am trying to find out. When I do I will update this post. Till then, create yourself a dummy email address and use that. You may use an address with the same name as the group, as here:

bcc3

The virtue of pdf

Wednesday, June 17th, 2009

Today I got an attachment in an email. It was a Microsoft Publisher file, but even though I have Publisher installed I could not read it.

pub2

Why I couldn’t read it was clearly spelt out:

pub1

However, even if I had the proper fonts on my machine it is a bad idea to send Publisher files.

Why? you cry!

Because it assumes I have the program installed, the same version as the sender, and possibly for the same operating system. That is a lot to assume!

The standard way is to send attachments as pdf files. pdf is an acronym for portable document format. Portable because it will look the same on all computers and all that is needed to read it is a free program like Foxit Reader.

If you use Adobe Reader you owe it to yourself to click the link to Foxit Reader to see why you should switch. Today!

A pdf file has additonal advantages. You can put a password on it. You can decide that one may not copy text from it or be able to print it. And more.

Let’s finish off with a question we will answer one day: How do I convert a file to a pdf? If you use Open Office it is a piece of cake. On the file menu there is an option for exporting the current document to pdf. But, what do you do with other programs?